If you graduated from a Chinese university and are now planning to work, continue your education, or apply for residency abroad, you will likely be asked to provide an Apostille for your diploma or degree.
Since China officially joined the Hague Apostille Convention in November 2023, the authentication process has become significantly faster. However, navigating the legal requirements while living overseas or balancing a busy schedule can still be a challenge.
Our Online Apostille Service is designed to solve this. Here is everything you need to know about getting your Chinese academic credentials apostilled in 2026.
What is a Diploma Apostille?
An Apostille is a specialized certificate issued by a member state of the Hague Convention that allows your documents to be legally recognized in other member countries (such as the US, UK, Korea, Japan, Germany, etc.).
In China, the process for academic documents is unique: you do not apostille the original diploma itself. Instead, the authorities issue an Apostille on a Notarial Certificate (学历/学位公证书) that confirms the authenticity of your graduation.
Our Service Advantage: 100% Online & Paperless
The traditional way of getting an Apostille requires physical visits to notary offices and foreign affairs departments. Our service streamlines this into a digital experience:
- No Original Documents Needed: Leveraging China’s official academic databases, we can verify your credentials using high-quality scans. You don’t need to risk losing your original diploma in the mail.
- Zero Travel Required: Whether you are in London, Seoul, New York, or Sydney, you can complete the entire process from your laptop or phone.
- Professional Multilingual Translation: We provide certified translations that meet the specific standards of your destination country.
- Express Global Delivery: Once processed, your physical documents are shipped directly to your international address via DHL.
The Step-by-Step Process
Step 1: Free Document Pre-check
Send us a clear scan of your Diploma and Degree certificates. Our experts will review them to ensure they meet the requirements for notarization and the Hague Apostille.
Step 2: Digital Notarization
We handle the notarization through a Chinese Public Notary Office. The notary verifies your records via the Ministry of Education’s database and issues an official Notarial Certificate in both Chinese and your required target language.
Step 3: Apostille Issuance
The Notarial Certificate is then submitted to the Ministry of Foreign Affairs (MFA) or an authorized local Foreign Affairs Office. They will attach the official Apostille sticker to the document.
Step 4: Secure Delivery
We scan the final document for your confirmation and then dispatch it via secure international express to your doorstep.
Required Documents
To start your online application, you only need to provide:
- A high-quality scan of your Diploma and/or Degree certificate.
- A scan of your Passport (info page and visa/residence permit page)
- Frequently Asked Questions (FAQ)
Q: How long does the process take?
- Standard Processing: 7-10 working days.
- Express Service: 5–8 working days (subject to regional availability).
Q: Do I need to send my original diploma to China?
No. For most diplomas issued after 2002, we can verify the authenticity online. A clear scan is sufficient.
Q: Is the Apostille valid in all countries?
The Apostille is valid in all 120+ member countries of the Hague Convention. If your destination country is not a member (e.g., Malaysia or UAE), we also offer traditional Consular Authentication services.
Start Your Application Today
Don’t let paperwork delay your global career or education goals. Our team handles the complexity of Chinese administrative procedures so you don’t have to.
Contact us for a free quote and consultation:
- Email: info@trwords.com
- Website: www.trwords.com/en
